AI
AI that does property management work, not just chat
The AI in LeaseForce reads statements and reconciles them, answers questions from your live records, and prepares everyday work such as new tenants, leases, expenses and reminders. You check it and confirm.
The problem
Most of the month goes on typing and looking things up
- Typing statement lines into a spreadsheet to see who has paid.
- Clicking through reports to answer simple questions, such as who is late.
- Filling in long forms for every new tenant, lease and expense.
- Chasing late payers one message at a time.
How it works
AI in four steps
What it does
In detail
Reads and reconciles statements
Upload or attach a bank or M-Pesa statement PDF, even a password-protected one. The AI reads every money-in line, the matching rules turn each one into a payment on the right invoice, and anything it cannot place is listed for review.
Answers from live data
Ask “which units are vacant?”, “how much tax is due this month?” or “what does this owner have to be paid?” and get the answer from your current records, with links to each one.
Prepares the everyday work
Adds properties with their units, tenants, vendors and draft leases. Records meter readings, expenses and payments, and raises maintenance tickets. It fills in as much of each form as you give it.
Chases late rent and writes notices
Sends payment reminders to one tenant or to every late payer at once, by SMS, WhatsApp or email. It also drafts notices, such as a water outage, for you to review and send.
Approvals and reports
Approves or rejects requests that are waiting for you, and schedules reports, such as “email me the arrears every Monday at 8”.
Private and permission-aware
It sees only what the person using it is allowed to see. Tenant and owner names, phone numbers and email addresses are never sent to the AI provider, and the real details are shown only on your screen.
Questions
AI: common questions
Which plans include the AI?
Every plan includes the AI for answers and how-to help, with a monthly allowance of AI messages. Actions and statement reading come with the Agency plan and above.
Can the AI change things without me?
No. Every action is shown on a card first and only happens after you press Confirm. A request left unconfirmed expires after two minutes.
Is my tenants’ personal data sent to the AI?
No. Names, phone numbers and email addresses of tenants, owners and other people are kept back. The AI works with private references, and the real details appear only on your screen.
Can I control what it does?
Yes. An owner or administrator can turn it off for the whole organisation, choose what it may look up or do, and decide which roles can use it.
Related
Keep reading
Payment reconciliation
Every rent payment matched to the right tenant, automatically
M-Pesa reconciliation
M-Pesa rent payments, matched and receipted in seconds
Bank API reconciliation
Bank payments matched as they land, not at month end
See your rent reconcile itself.
Set up in an afternoon, on any device. Free for up to 5 units.